This Privacy Policy describes the way ICOES will process, store and protect your personal data and all information provided. Your rights as a user and how you can exercise those rights are of utmost importance to us.

ICOES is committed to working proactively to ensure the protection and privacy of all visitors to our website.


While interacting with ICOES, organisations will provide personal information and non-personal information.

We may collect the following information from you:

  • contact information including email address, telephone number, name and position within your organisation.
  • geographical information such as postcode.
  • information required on our forms.
  • information that is exchanged in the communication between us, such as in e-mails for example.
  • information about your marketing preferences.
  • information that it is routinely collected through the tracking of statistics and analysis of the traffic to our site and your interest and preferences shown while visiting our site. This is for the purpose of improving and personalising your experience on our website. The software we use is provided by Google Analytics. Please visit google.com/policies/privacy/ to check for Privacy and Terms.

We assure you that all information recorded is protected accurately and securely.

The use of the information collected is exclusively for the purpose of the accreditation process with us, internal record keeping, to send you promotional information that we think is in your interest using the email you have provided, to improve our services, our products and your experience.

We guarantee that we will not share your information with any other party, individual or organisation.


We have in place secure systems and procedures to avoid and prevent unauthorised access to or disclosure of any information collected online.

Your security when using our payment terminals is of the utmost importance to us. When making your payments you can be sure that all steps are taken to protect all information provided. We do not collect or store any payment details i.e. credit or debit card details. All payment transactions are securely done through Paypal, our payment gateway. Our payment system is continually updated to make sure we are using the most advanced and recent technology.

Even though we have the caution to display only links which are of good quality, are safe and significant, it is important that you relate to any of those external links with prudence. It is totally at your discretion and risk to choose to click these links. Make sure you read carefully the privacy policy for these external websites.

Any communication or engagement through social media follows the privacy policy adopted by each media platform. Make sure you are aware of their privacy policies before using our social sharing buttons. You will use them at your own discretion and responsibility.

Be cautious also when clicking any shortened urls published in social media. We are careful in displaying safe and genuine urls but we ask you to also bear in mind the possibility of social media hacking.

Users visiting and interacting with our website do so at their own risk while providing their personal information. We can only guarantee the security of the transmission of data to us which is within our own privacy policy statement and which is not outside of our control.

When receiving any marketing correspondence you can easily unsubscribe by using the link and instructions provided in the marketing emails.

If you think that any information we hold about you is incorrect or needs to be updated, you can contact us sending us your request with all changes needed. We will try our best to do all changes promptly.

If you have any comments, suggestions or questions in regards to our privacy policy please do not hesitate to Contact us

From time to time we may make changes to our privacy policy. All updates will be posted on our website and will take effect from the exact moment when they are disclosed. Last update in January 2016.

© Copyright 2016 - 2018 ICOES . All rights reserved